Product quality and safety has always been a priority for Barnes & Noble, Inc. and its subsidiaries and affiliates (“Barnes & Noble”) and, as new and complex safety standards emerge, we count on our suppliers and manufacturers to provide products that meet or exceed all applicable safety requirements.
Many of the products produced and sold by Barnes & Noble are regulated by federal, state and local laws and other industry guidelines and standards. Regulations and standards change over time and as such, vendors must stay apprised of products they supply. Barnes & Noble requires all suppliers to stand fully behind their products. We depend on you to maintain knowledge of and comply with all safety standards for your products.
To that extent, we have developed a Vendor and Product Compliance program to ensure that we continue to provide high quality, safe products to our customers. Click the links below for specifics:
All costs associated with the removal of Vendor’s products from Barnes & Noble stores or distribution centers in violation of these requirements or any other product compliance remediation, will be at the cost of Vendor. Barnes & Noble reserves the right to assess doing business with any supplier who does not comply with these requirements.
Vendor Compliance Certification (VCC)
In connection with the Barnes & Noble Compliance Program, all new vendors who supply or manufacturer product for Barnes & Noble will be required to complete and sign our Vendor Compliance Certification form as part of the new vendor on-boarding package. Existing vendors are also required to have submitted a Vendor Compliance Certification form. By signing the Vendor Compliance Certification form and/or by accepting and fulfilling any order for products, you represent and warrant that you, your contractors, and subcontractors comply with all requirements in the Barnes & Noble Vendor Code of Conduct and the Vendor Compliance Certification form, and that all products you supply to or manufacture for Barnes & Noble meet and will continue to meet any applicable laws, rules and regulations.
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The Consumer Product Safety Improvement Act (CPSIA), along with other directives and amendments, enacted new requirements related to lead paint, lead content, phthalates and tracking labels for products designed or intended primarily for children 12 years old or younger. (For more details on the CPSIA, go to www.cpsc.gov/about/cpsia/cpsia.html.)
For all Children’s Products (which are defined by the CPSIA as products intended primarily for children 12 years old or younger), Vendor shall ensure that:
- All children’s products will comply with all applicable safety testing requirements including, but not limited to, American Society for Testing and Materials (“ASTM”) requirements for toy safety and CPSIA requirements for lead content, lead paint and phthalate requirements.
- All children’s products will contain all requisite labeling and safety warnings, including, but not limited to, requisite CPSIA tracking information, which will be permanently affixed to the product.
In addition, certain states have enacted Green Chemistry laws such as Washington’s Children’s Safe Product Act (CSPA). (For more details on the CSPA, go to http://www.ecy.wa.gov/programs/swfa/cspa/.) The CSPA defines children’s products as those intended for children under the age of 12. The CSPA requires manufacturers and certain retailers (depending on how products are placed into the stream of commerce), to disclose the presence of certain chemicals above pre-defined limits in their products. Barnes & Noble expects all suppliers of children’s products to be familiar with the CSPA and other state green chemistry statutes. Suppliers of in-scope products are required to make a reasonable, good-faith effort to provide all declarations about the content of product supplied in the form requested by Barnes & Noble.
Further, there are laws prohibiting or limiting the use of chlorinated flame retardants that contain TCEP and TDCPP (TRIS) in certain states (e.g., Vermont, New York and Maryland) which affect various product scopes including toys and childcare articles. Barnes & Noble expects all suppliers of children’s products to be familiar with these laws and advise Barnes & Noble immediately if any product supplied contains any TRIS chemicals.
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For all Electronics Products, Vendor shall ensure that:
- If required, Vendor has registered its products as covered electronic devices (each a “CED”) in all states that have enacted e-Cycling laws and will renew and maintain such registrations so long as Vendor supplies such CEDs to B&N for resale.
- Vendor will provide to B&N adequate quantities of any materials or information required by law for retailers to distribute or share with consumers in connection with a sale of Vendor’s CEDs in any and all appropriate forms of media, including, but not limited to, Internet website links, notices or inserts affixed to or included with the product, and printed posters, flyers or brochures, as required.
- If Vendor’s product is defined as a CED by the Public Resources Code of California Section 42463, Vendor will notify B&N in writing, so long as B&N will be carrying its product by April 1 of each year, and Vendor shall also submit a copy of such notification letter to the California State Board of Equalization. Such notification shall include the brand and type of CED and applicable fee category.
- Immediate notification will be provided to B&N if Vendor’s CED registration status changes in any state.
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Barnes & Noble supports responsible sourcing practices, which includes compliance with the Conflict Minerals provision (Section 1502) of the Dodd-Frank Wall Street Reform and Consumer Protection Act (Dodd-Frank). Vendors who manufacture B&N proprietary product are required to design and implement reasonable processes to ensure transparency related to the content and materials comprising all products supplied to Barnes & Noble, which may include gold, tantalum, tin, and tungsten and the ores from which they are derived. These vendors are required to assist Barnes & Noble with its conflict minerals compliance by making a reasonable, good-faith effort to answer any questions and to provide all declarations in the form requested by Barnes & Noble. Upon request, these vendors are required to communicate, to the best of their knowledge, the country of origin and content of the product(s) supplied to Barnes & Noble and to determine whether these products contain “conflict minerals” as defined by Dodd-Frank.
Barnes & Noble has established an emailbox to facilitate communication with interested parties. Any questions or concerns relating to Barnes & Noble’s Conflict Minerals efforts should be directed to this emailbox: firstname.lastname@example.org. In addition, please refer to FAQs on Conflict Minerals located within the Product Compliance Frequently Asked Questions.
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Product Certification Requirements
Barnes & Noble requires vendors to certify compliance for all manufactured or supplied children’s products and other regulated non-children’s products.
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Please make sure all appropriate personnel in your organization understand these requirements. Also, get answers to Product Compliance Frequently Asked Questions. If you do not find the answer to your question, you may send your queries to Compliance@bn.com.
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Thank you in advance for your prompt return of the required certification(s) and compliance with all Barnes & Noble Product Compliance Requirements. Please refer to this page often for updates to the Product Compliance program, which Barnes & Noble reserves the right to make at any time.
Barnes & Noble, Inc.
Product Compliance Department
Updated May 2014